University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). See Section 2.9: If you miss the deadline for EC claims. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. 535 0 obj <>stream If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. If the request is accepted, the student may be granted an extension. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). Make sure you submit your application in plenty of time to reduce added stress. If you do not submit the requested evidence, your claim will normally be rejected. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream EMC H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. HA If you had a SoRA extension, please state the date after the SoRA extension was granted. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. UCL have a Self-Certification Policy in place for the 2022/23 academic year. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. For either route, it makes sense to get in touch as soon as possible. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. Figures captions and table titles. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. Where a student has a SoRA, extensions will be granted from the adjusted deadline. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. If the deadline has already passed, the late submission may be condoned (i.e. If you submit your essays online, chances are your extenuating circumstances form will also be online. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be Any claims submitted after the assessment has started must be accompanied by evidence. If youre struggling with situations beyond your control, extenuating circumstances could help. /Tx BMC The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. /Tx BMC Coursework and project submissions dates are all available on the Moodle pages for each module. But you cannot self-certify once the exam has started; you must provide evidence. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. /Tx BMC H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. Our job is to make sure you feel supported every day. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream includes details of all the different support that is available to you. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . HA Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. Further information about the support available to you can be found on our Help and Advice pages. You must proof-read and correct all errors. Were led by studentsand that means youre in charge. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. and must cover the full period for which you are requestingmitigation. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. /Tx BMC Deadlines for Geography modules are available from the Moodle pages for each module. how to apply for extenuating circumstances ucl. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. Luckily, extenuating circumstances are there to support you during these situations. You will need to provide the additional evidence within four weeks of being contacted. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. dissertations refer to the dissertation handbook for specific guidance). However, you have the right to appeal your results via theAcademic Appeals Procedure. /Tx BMC If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h However, you have the right to appeal your results via the. Cha c sn phm trong gi hng. All illustrations must be discussed in the text. This will come into effect for 2024 applications (i.e. It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. 419 0 obj <> endobj EMC You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. You will need to provide the additional evidence within four weeks of being contacted. These include: If you think you fall into the first bracket of situations, you should escalate your application. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. You can find further details in UCL's Self-Certification Policy. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. Extenuating Circumstances'? wide range of UCL support services are available for you, too. PREPARE. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. We've made the process as easy as possible for you - but don't just take our word for it. What falls under extenuating circumstances? Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. Self-Certified claims must be submitted before the assessment deadline/ date. Etymology You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). Step 3: submit your application. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. What would you like the Union to do? You should receive a response withinone week of submitting the request for review. /Tx BMC Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. EMC /Tx BMC This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. before 12.00 noon on the due date. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. But life isnt always easy. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. Examination stress is a common experience and not usually considered an extenuating circumstance. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. Is the claim supported by appropriate evidence? The receiving office will forward your form confidentially to the appropriateperson. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? This would bring us to equal standing with UCL clubs and societies.